Raise a due without an invoice

Not everything a party owes you came from an invoice. Transport you paid on their behalf, a repair charge, a balance carried over from your old books — real money, no bill behind it.

Raise Due puts that on their account so their outstanding figure tells the truth.

Raise a due

1. 1

   Go to Manage Payments and select Raise Due.

2. 2

   Choose the party.

3. 3

   Enter a description — "Repair charges", "Transport", "Balance brought forward".

   This is what appears on their statement, so write it for the person who will read it six months from now.

4. 4

   Enter the amount and the date it relates to.

5. 5

   Add a Reference No if there is a bill or docket number for it.

6. 6

   Save.

How a due behaves

A manual due sits alongside invoices on the party’s account. It appears on the Outstanding tab, it counts towards what they owe, and it is settled by payments in the same oldest-first order as everything else.

What it is not: a tax invoice. It has no invoice number, no GST on it, and it does not appear in the GST Invoice Register. If the charge needs to be invoiced, raise an invoice.

Bringing old balances into the app

This is the tidiest way to start using TracEasy with parties who already owe you. On day one, raise one due per party for what they owed under your old system, dated to match. From then on their balance is right, and payments settle the old due before the new invoices — exactly as they should.