Collect against several invoices
One cheque, split across the oldest bills first, with the rest kept as advance.
A party who buys from you every week does not pay bill by bill. They hand over one cheque for two lakh against nine open invoices. Recording that nine times, working out what covers what, is where mistakes come from.
Record it once instead, and let the app split it.
Who can do this
adminview_paymentsRecord a bulk payment
- 1
Go to Manage Payments and select Record Bulk Payment.
- 2
Choose the party. Their Outstanding and any Advance credit they already hold are shown.
- 3
Enter the amount, the date, the payment mode and a reference number.
- 4
Read the Allocation preview.
It shows exactly which bills this money will settle, in the order it will settle them, before anything is saved.
- 5
Save.
How the money is split
By default the payment settles the oldest debt first and works forward. That is the convention almost every business already follows on paper, and it is what keeps a party’s ageing honest.
A worked example. The party owes:
| Bill | Date | Balance |
|---|---|---|
MPK/25-26/00041 | 2 August | ₹ 60,000 |
MPK/25-26/00058 | 19 August | ₹ 45,000 |
MPK/25-26/00072 | 4 September | ₹ 80,000 |
They pay ₹ 1,20,000. It clears bill 41 in full (₹ 60,000), clears bill 58 in full (₹ 45,000), and puts the remaining ₹ 15,000 against bill 72, which is left showing a balance of ₹ 65,000.
Splitting it your own way
Sometimes the party tells you which bills the cheque is for. Enter the amounts against the individual invoices instead of letting the app decide. The screen stops you allocating more than the payment is worth — it says so plainly if the parts add up to more than the whole.
Advance credit
Pay more than is owed and the extra is not lost. It is held as advance credit against that party, and the next invoice you raise for them is settled from it automatically.
The same happens when a party pays before you have billed them at all: record the payment, and it sits as advance until there is something for it to settle.
Note
Unallocated advance is totalled at the top of the Payments tab, so money sitting against a party waiting for an invoice is never invisible.
Common questions
Does a manual due get settled too?
Yes. Invoices and manual dues sit on one timeline, and the oldest debt is settled first whichever kind it is. See Raise a due without an invoice.
A cheque bounced. What do I do?
Remove the payment. The bills it settled go back to being outstanding, and any advance it created disappears with it.
Can one payment cover two different parties?
No. A payment belongs to one party. Record two payments.
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Last checked against the app on 20 September 2026. Screens change as the product does — if something here does not match what you see, tell us and we will fix the page.