Send a party statement
Every invoice and payment with a running balance, ready to share.
Sooner or later a party disputes a balance, or just asks for their account. The Merchant Ledger / Statement report is the answer: every invoice and every payment for one party, in date order, with a running balance down the side.
Who can do this
adminsuper_adminview_reportsProduce a statement
- 1
Go to Reports.
- 2
Choose Merchant Ledger / Statement.
- 3
Select the party. This report is the one report that needs a party chosen — a ledger of everybody would be meaningless.
- 4
Set the date range, or use a preset such as This FY.
- 5
Preview it on screen to check it reads correctly, then download the Excel file.
- 6
Send it to the party.
What is on it
- The opening balance at the start of your date range.
- Every invoice raised in the period.
- Every payment received in the period, with its mode and reference.
- A running balance after each line, so the party can see exactly where a figure came from.
Settle arguments with the reference column
When a party insists they have paid, the reference numbers on the payment lines are what end the conversation — which is the reason to fill them in when recording payments.
Related
- How outstanding is worked out — where the running balance comes from.
- Every report, and what it is for — the rest of the catalogue.
Related articles
Last checked against the app on 20 September 2026. Screens change as the product does — if something here does not match what you see, tell us and we will fix the page.