by Mythra Global Technologies

Free Purchase Order Generator

Order stock from your supplier the professional way: items, agreed rates, GST, delivery date and terms. Download, print or email.

100% free
No signup
Runs in your browser. Nothing is uploaded

Document

PO No

Date

Deliver by

Saved in this browser only, and shared by every free document generator.

Name

GSTIN (optional)

Your state

Address

Phone (optional)

Email (optional)

Vendor

Name

GSTIN (optional)

Vendor state

Address

Deliver to a different address

Items

Discount column

Item / serviceHSN/SACQtyUnitRate (₹)GSTAmount

Item 1HSN/SACQtyUnitRate (₹)GST

Amount₹0.00

Tip: press Enter to jump to the next row

Round off total to the nearest rupee

Taxable value: ₹0.00
CGST: ₹0.00
SGST: ₹0.00
Total: ₹0.00

Add an item to download.

Your Business Name

Purchase Order

PO No	PO-001
Date

Vendor

Vendor name

#	Item	HSN/SAC	Qty	Rate	Taxable	GST	Amount
Your items will appear here

GST rate	Taxable value	CGST	SGST	Total tax
18%	0.00	0.00	0.00	0.00

Amount in words

Zero Rupees Only

Taxable value0.00

CGST0.00

SGST0.00

Total₹0.00

Terms & conditions

1. Goods once sold will not be taken back.

2. Interest @18% p.a. will be charged if payment is not made by the due date.

3. Subject to local jurisdiction.

Vendor acceptance

For Your Business Name

Authorised signatory

Total

₹0.00

What to put on a purchase order

PO number and date. Ask the supplier to quote it on their invoice.
Vendor details: name, GSTIN and state (the state decides CGST + SGST or IGST).
Deliver by date and the delivery address if it isn’t your main address.
Items with quantity, unit, agreed rate and GST rate.
Terms: payment terms, delivery and packing, what happens with damaged or short supply.

Three-way match: PO, delivery, invoice

Before paying a supplier, check three documents against each other: what you ordered (the PO), what you received (the delivery challan or goods receipt) and what you are billed (the supplier’s tax invoice). Most over-payments and wrong GST credits are caught right here.

Related tools

Planning how much to order? The reorder point calculator and EOQ calculator tell you when to order and how much.

Frequently asked questions

What is a purchase order?

A purchase order (PO) is the document a buyer sends to a supplier listing what they want to buy, the agreed price, quantities and delivery date. Once the supplier accepts it, it becomes a binding agreement.

Is a purchase order required under GST?

No. GST law does not require a PO. The supplier’s tax invoice is the tax document. But a PO protects you: it fixes the price and quantity before goods arrive, and you can check the supplier’s invoice against it.

Should I show GST on a PO?

Yes, it helps. Showing the expected GST lets you plan the payment and check the supplier’s invoice. The tax type follows the two states: same state → CGST + SGST, different states → IGST.

Can I keep suppliers separate from customers?

Yes. Vendors you enter on purchase orders are remembered separately from your customers, so the name suggestions stay relevant.

Related free tools

Free Reorder Point Calculator

When to reorder, with safety stock and an “order now?” check.

Free EOQ Calculator

How much to order each time to keep costs lowest.

Free Delivery Challan

Move goods for job work, approval or stock transfer (Rule 55).

Last reviewed 11 September 2026 by the TracEasy team. For information only. Check tax positions for your business with your accountant.