Show your customer the exact final bill before the sale, with GST, validity date and a UPI QR code for the advance. Download, print or email.
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Bill to
Items
Item / serviceHSN/SACQtyUnitRate (₹)GSTAmount
Amount₹0.00
Tip: press Enter to jump to the next row
Taxable value
₹0.00
CGST
₹0.00
SGST
₹0.00
Total
₹0.00
Total
₹0.00
What a proforma invoice is for
A proforma invoice looks like a real invoice (items, prices, GST and total) but is issued before the sale. It tells the buyer exactly what they will pay so they can approve the order, arrange funds or pay an advance. It is a commitment on price, not a demand for payment under GST law.
Proforma vs tax invoice
Proforma invoice
Tax invoice
When
Before supply
At or before supply
Reported in GSTR-1
No
Yes
Buyer can claim ITC
No
Yes
Legally required
No
Yes, for taxable supplies
Make it, then convert it
Once the order is confirmed, switch the Document dropdown to Tax Invoice. The same customer and items carry over, so the final GST invoice takes one click. Received the advance? Give the customer a payment receipt.
Frequently asked questions
Is a proforma invoice a valid tax invoice under GST?
No. A proforma invoice is a commercial document that shows the expected final bill. It is not reported in GST returns and your customer cannot claim input tax credit on it. Once the goods or services are supplied, issue a tax invoice.
When do businesses use a proforma invoice?
To take an advance before dispatch, to let the buyer arrange funds or a bank loan or letter of credit, for import formalities, or to confirm final prices and quantities before the actual sale.
Do I need a new number series for proforma invoices?
Use a separate series (for example PI-001) so proforma numbers are never confused with your tax invoice numbers, which must be consecutive.
I received an advance against the proforma. What next?
Under GST, a registered business issues a receipt voucher when it receives an advance. GST on advances is generally payable for services but not for goods. Check with your accountant, and issue the tax invoice when you supply.
