Everything TracEasy does
GST billing, batch-wise stock, supplier bills, collections and the reports your accountant asks for — one system for the whole business. Every feature below links to the steps for doing it.
Invoicing
Raise a compliant GST bill in under a minute
Search a product, set a quantity, preview, generate. The tax split, the numbering and the stock movement all happen behind the screen.
GST tax invoices
Per-line GST with the CGST and SGST split worked out from your state and the party’s — or IGST when the sale crosses a border. Discounts apply before tax, and rates can be overridden when a particular sale needs it.
How to do itRetail bills on their own series
Counter sales get their own number series and a bill that does not print your GSTIN. Same form, same stock, same party balance — only the document differs.
How to do itNumbering that cannot go wrong
A prefix, the financial year and an unbroken serial, issued at the moment you generate. Numbers are never reused, never typed by hand, and roll over on 1 April on their own.
How to do itSeven print formats
A4 and A5 in a modern or classic layout, and thermal rolls at 2, 3 and 4 inches. Set one per series, so the tax bill prints on a sheet while the counter prints on a roll.
How to do itUPI QR on the bill
The party scans and pays the exact net payable — no UPI ID to read out, no wrong amount typed in. Switch it on per invoice series.
How to do itPreview before anything is committed
The finished bill opens exactly as it will print. Nothing is saved, no number is taken and no stock moves until you confirm it.
How to do itInventory
Stock tracked batch by batch, not just by name
The same product bought twice is two batches with two costs and two expiry dates. That distinction is what makes traceability, margins and expiry control possible at all.
Batch and expiry tracking
Every batch carries its own quantity, cost, MRP and expiry. The lot picker at billing shows all of them, so you can sell the earliest-expiring stock first.
How to do itA catalogue that fills the invoice in
Catalogue number, HSN, wholesale rate, selling price and MRP saved once. At the counter, staff search a name and the rest is already there.
How to do itExcel import
Bring a whole price list in from .xlsx, .xls or .csv, check how the columns were read, fix the rows that need it, and save the lot.
How to do itLow-stock alerts
Set a reorder level per item and the dashboard warns you as it is approached — so you order before you are caught short, not after.
How to do itStock that follows the paperwork
An invoice takes units out. Editing it puts the difference back. Deleting it returns the lot. Your count and your documents cannot drift apart.
How to do itServices alongside goods
Labour, delivery and job work are billed from a saved price list, at the right rate, without pretending they are stock.
How to do itPurchases
One entry brings the goods in and the ITC with them
A supplier bill is where cost, batch and expiry actually come from. Enter it once and the stock, the registers and your margins all follow.
Purchase bills that stock the shelf
Each line creates or tops up a batch at the cost on the bill, with the lot number and expiry recorded at goods-in — the one moment they are in front of you.
How to do itInput tax credit, ready to file
CGST, SGST and IGST recorded per bill, and the Purchase Register report turns them into the sheet your accountant claims from.
How to do itSupplier directory
Names, GSTIN, mobile numbers and licence numbers on file — or created inline while a bill is being entered, and tidied up later.
How to do itWatch your cost creep
The product-wise purchase report shows quantity bought, average rate and the rate on the latest bill, so a supplier’s quiet increase is visible.
How to do itPayments
Know exactly who owes you what
Outstanding is never a typed-in number. It is worked out from what you billed and what came in, every time you look at it.
Collections with mode and reference
Cash, UPI, bank transfer, cheque — with the UTR or cheque number that lets you match the line against your bank statement later.
How to do itOne cheque, many invoices
A lump sum settles the oldest bills first, with a preview of exactly what it will clear before you save it — or split it by hand when the party tells you which bills it is for.
How to do itAdvance credit held, not lost
Overpayment, or money received before you have billed, sits as advance against the party and settles the next invoice automatically.
How to do itDues with no invoice behind them
Transport, repairs, a balance carried over from your old books. Raise it against the party and it settles in the same oldest-first order as everything else.
How to do itCollect while billing
Mark a new invoice fully or partly paid on the billing screen. The bill prints with the right balance because the money was taken before the document was made.
How to do itA bank ledger of its own
Transfer fees, cheque returns and account charges recorded separately, where they can never distort what a party owes you.
How to do itReports
The ten exports your accountant keeps asking for
Pick a date range, preview it on screen, download the Excel file. Nothing to configure, nothing to reconcile.
GST and retail invoice registers
Each series in its own register, with number, date, party, GSTIN and total — the outward-supply sheet for filing.
How to do itSales down to the line
Detailed sales register, product usage and party-wise summary, so any headline number can be traced back to the invoice lines behind it.
How to do itParty statements
Opening balance, every invoice and payment, and a running balance — the document that ends an argument about a balance.
How to do itSales analysis on screen
Invoiced against collected, top products, top parties, collection status and the share of each payment mode, for any period.
How to do itOperations
The spending that never makes it into a ledger
Fuel, travel and salaries, recorded where you can actually see them month against month.
Office expenses by employee
Category, amount, mode and who spent it, with this month and last month totalled side by side and the top category called out.
How to do itSalary records
A month-by-month record of what each employee was paid, kept separate from party payments and office spend.
How to do itUsers & access
Everyone gets a login. Not everyone gets everything
Roles decide what each person can reach, and the same check runs on the server — hiding a button is a convenience, not the protection.
Four broad roles, or one exact permission
Admin, staff and viewer for the common cases; granular roles when someone needs exactly one extra ability. A reports-only login for your accountant is two clicks.
How to do itOne-time login codes
A six-digit code after the password, single use, expiring in ten minutes — worth switching on for anyone who can reach payments or settings.
How to do itSign in with Google
For users who already exist. It never creates an account, so an unrecognised address cannot get into your business.
How to do itSuspend, and end every session
Someone leaves and their access stops, while their name stays on the work they recorded. Lost phone? End every session without changing a password.
How to do itA trail on every record
Payments, purchases, expenses and payroll all carry who entered them. That only works if each person has their own login — which is why they do.
How to do itSet up for your trade
The app speaks your trade’s language
TracEasy is configured per industry. You see the fields your business actually uses, called what you actually call them — and nothing else.
Only the fields you need
A pharma distributor gets batch numbers, expiry and drug licence. A print shop gets sheet sizes and printed area, and never sees an expiry date. Nobody scrolls past fields that mean nothing to them.
Your vocabulary, not ours
Batch or lot. Party, customer or hospital. Catalogue number or item code. The words on screen match the words your staff already use.
Pricing that matches how you sell
Per unit, per square foot, by printed area or a flat price per job — whichever your trade actually bills on.
Free goods on a scheme
A line can carry free quantity as well as billed quantity. The free units leave stock, are never charged, and show in their own column on the bill.
How to do itYour details on every bill
Business profile, GSTIN, bank details and your own terms, set once and printed on everything.
How to do itPrivacy on a shared screen
Cover the dashboard figures by default and reveal them when you want to, so revenue is not read over your shoulder at the counter.
How to do itSee it on your own stock
Freelancers can start free in minutes. Distributors, pharmacies and shops: request access and our team sets you up, configured for your trade.